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Student ICT Policy

Information & Communications Technology Department

Contact: Richard O’Sullivan

Email: r.osullivan@csn.ie

Welcome to CSN!

Access to the college’s ICT resources is a privilege extended to the student by the college authorities. In order to exercise this privilege, students must have a unique and active user account. Such an account can only be obtained from the course co-ordinator and all users must comply with the college’s Terms of Services Agreement (TSA).

The costs of using ICT resources, i.e., Internet facilities, printers, scanners and computer peripherals, are partly covered by your student services fee. Photocopying costs are NOT covered by the student services fee. Students have a fixed weekly print quota of 50 pages per week, which is reset weekly (unused quotas are NOT carried forward). The direct cost of printing is 1c per monochrome page and 5c per colour page. Additional pages may be obtained on request to the course director.

To allow for the effective use of ICT facilities and a pleasant and safe working environment, students are asked to observe the following points:

  • use of the college network is only permissible with a valid CSN user account
  • users are required to log-on and log-off for ALL timetabled computer classes
  • computers and IT resources may only be used by students actively engaged in college approved or course related work[1]
  • all Internet access is moderated and access to content is filtered via proxy. Inappropriate browsing of Internet sites, downloading/installing of non-commissioned software, transmission of illegal /defamatory or obscene material is not acceptable and will incur penalties/sanctions where appropriate
  • students are directly responsible for backing up their computer based work. While server-side drives are available as ‘temporary storage‘, these should be considered as ‘back-up’ devices[2]. It is the students responsibility to ensure they have stored copies of their work to a personal device
  • the use of removable devices is permitted, but students are expected to use the provided anti-virus software to scan any such device before opening files therein. The college accepts no responsibility for the transmission of computer viruses and/or malware if precautionary scans are not undertaken
  • students are not allowed to interfere with, remove or dismantle any computer or audio-visual equipment and/or disconnect computers from the college network without the express permission of the IT department
  • students are NOT permitted to install ANY software
  • students are not allowed to infringe copyright and/or affect the proprietary rights of legitimate software vendors
  • using computers to play online games is explicitly forbidden
  • using chat room facilities that are not college approved is explicitly forbidden
  • using social media or networking sites that are not college approved is explicitly forbidden
  • no food or drink is allowed in any room that hosts computers
  • the use of mobile phones in any of the college's computer rooms is prohibited

Internet Legislation

The college may provide, on request, information on the following legislation relating to the use of the Internet which students can familiarise themselves with

  • Data Protection Act  - Amendment (2003)
  • Copyright and Related Rights Act (2000)
  • Child Trafficking and Pornography Act (1998)
  • Interception Act (1993)
  • Vide Recordings Act (1989)
  • Data Protection Act (1988)

Using ICT facilities outside of timetabled computer classes

Students wishing to avail of ICT resources and facilities under these circumstances are advised to observe the following points:

  • the student ‘Common Room’ hosts a number of workstations for use during non-timetabled classes and is available for open access Monday to Friday from 9.00am onwards
  • where appropriate, students MUST seek the permission of the teacher taking classes in the facility at that time. Any such permission must be sought prior to a timetabled class commencing. Please note that permission is granted at the discretion of the teacher in question and may not always be given
  • students who are granted access to a computer room during non-timetabled classes are NOT allowed to seek instruction from teachers operating in the room at that time
  • students are not allowed to use computer facilities without due supervision
  • students must carry their CSN ID card beside them at all times when using the IT facilities outside of timetabled classes

Computer Viruses & Malware

Anti-virus and anti-malware software is installed on all computers in the college. While every effort is made to ensure ‘risk-free’ usage, the service is offered an ‘as-is’ basis only. Coláiste Stiofáin Naofa cannot accept responsibility for the transmission of viruses or malware across personal systems. Students are free to use personal devices to port files and data between home computers and the college system, BUT it is the responsibility of the student to ensure they take appropriate action to safeguard their work

Social Networking Sites

It is recognised that certain social networking sites can provide a legitimate service and nothing will be done to interfere with such use where permission has been sought and approved and adequate precautions are taken to protect network performance and security. However, Coláiste Stiofáin Naofa reserves the right to disable access to social networking sites if there is ANY evidence that their continued use is likely to cause a degradation of network performance or security or there is a risk that it will expose the college to legal action. It also reserves the right, through the IT department, to disconnect ANY computer and/or user from the network where there is evidence that the computer is being used in a manner which breaches copyright or data protection legislation or which puts the services available to other users at risk.

Peer-to-Peer File-Sharing (P2P) and Torrents

Coláiste Stiofáin Naofa reserves the right to disable access to P2P applications (torrents, file sharing hosts, etc) if there is any evidence that their continued use is likely to cause a degradation of network performance or security, or there is a risk that it will expose the college to legal action.   It also reserves the right, through the IT department, to disconnect any computer or personal device, and/or user from the network where there is evidence that the computer or personal device is being used in a manner which breaches copyright or data protection legislation or which puts the services available to other users at risk.

Wireless Internet Access

Coláiste Stiofáin Naofa provides Internet access via a college-wide wireless network zone. The wireless service is provided on an ‘as-is’ basis and individual ‘one-on-one’ support is NOT provided. Students wishing to avail of this service can do so at no additional cost, but any such access will only be possible via a ‘login’ screen AND an active CSN account. No access will be provided without a legitimate account.

Please note that wireless Internet access can only be provided through the IT department via a compatible laptop, netbook, smartphone and/or media tablet device. In special circumstances, the student may need to provide the IT department with the said device before access may be granted.

Sanctions

Physical abuse of ICT equipment, misuse of the Internet and/or other computer facilities will result in the immediate withdrawal of access privileges for an indefinite period of time. In the event of a serious breach of college regulations, access privileges will only be restored following a meeting between the student, the course coordinator and the IT department administration. Further punitive measures may also be incurred, i.e., suspension or expulsion from a course of study. The college also reserves the right to report any illegal activities to the appropriate authorities.


[1] It is mandatory for all students to have their CSN ID card displayed in a prominent position at the workstation when using any computer. Any student who cannot provide their ID card for inspection on request may be asked to leave the facility

[2] The IT Dept accepts no responsibility for storing or managing student work in anything other than a secondary back-up